Here’s an oft ignored fact:
Document management software that doesn’t automatically handle the file naming, folder creation and storing of indexed documents will provide little benefit to an organization. Teaching staff proper file/folder naming conventions and the correct way to organize folder structure are good computer file management habits, but they are not a sustainable document management strategy. After all we are human, we make input errors, and the long-term effects of those errors will increasingly diminish the effectiveness of the system. Add to that staff turnover and the resulting inaccuracies and burden of retraining, and one can start to see the problem. Think of your current network folders — over time have they become more or less organized? Isn’t that one of the reasons you’re considering a document management system?
Now, what if I told you there was a low-cost, completely web-based document management solution that did automatically handle the file naming, folder creation and storing of indexed documents, and provided all the other features you desire such as security, search, retrieval, versioning, workflows and approvals? Well, the good news is that it’s true. Contact us at info@divasolutions.com , or give us a call at (805) 389-0229.